About Microsoft To Do
Microsoft To Do is a simple tool that helps you keep track of tasks, set reminders, and organise your day.
It is designed for personal task management, making it easier to capture what you need to do and break work into manageable steps.
Who this can help
Microsoft To Do can be especially useful for:
Neurodivergent users
- Helps structure tasks and reduce overwhelm
- Provides a clear, visible list of what needs to be done
- Supports routine and consistency
People with memory or concentration difficulties
- Keeps tasks in one place so nothing is forgotten
- Uses reminders to prompt action
Fatigue or brain fog
Reduces the effort of trying to remember everything
Anyone managing day-to-day workload
Helps prioritise and stay on track
What Microsoft To Do can do
- Create and organise task lists
- Set due dates and reminders
- Break tasks into smaller steps
- Flag important tasks
- Sync across devices (desktop, phone, web)
Tips for getting the best experience
- Keep tasks short but specific – for example “Email Sarah” instead of “Do emails”
- Use My Day to avoid feeling overwhelmed by long lists
- Set reminders for important or time-sensitive tasks
- Break large tasks into smaller steps
- Review your list at the start and end of each day
How to use Microsoft To Do
Creating Tasks
- Click “+ Add a task”
- Add details: due dates, reminders, priority, and notes
- Break tasks into sub-steps for clarity
Organising with Lists and Groups
- Create lists for different areas – for example “Reviews”, “Deadlines”
- Group lists into folders for better structure
Using “My Day”
- Select tasks to focus on today
- This resets daily, helping you prioritise without clutter
Flagged Emails and Planner Integration
- Flagged emails in Outlook appear as tasks in To Do
- Tasks from Microsoft Planner sync into To Do, which is useful for managing shared projects
Working with Others
- You can share task lists with colleagues
- Assign tasks to specific people and track progress
- Useful for coordinating responsibilities without needing separate to
How it works with other tools
- Use alongside a Daily focus plan to prioritise your tasks
- Combine with Planner for team-based work
- Use with Quiet Time or Focus Assist to reduce interruptions while working through your list